When you’re a freelancer contractor, it’s important to have a solid contract in place so that you are protected and your clients know exactly what to expect. Here’s a basic guide to help you create a freelancing contract.
Look for an invoice creator to help you create a freelancing contract. In order to bill a client for freelance work, you need to have a contract, although some refer to it as an invoice. It will take a little bit of time to create initially. But if you save the template, you can simply input different information each time you need to use it. Your word processor likely has a document wizard that simplifies the process of creating an invoice. Plus, it should give you several different templates to choose from so you can choose the one that best fits your needs. If you don’t have an invoice template to go from, you can create one from scratch by following the steps below.
Title the contract. Using 12-point font, label the contract as ‘contract’ or ‘service terms’. This can be centered or flush to one side.
Personalize the contract. Now, using 10-point font, type in your contact information on the left side of the page, right below the title. This should include your name, address, phone and fax number, email and so on. Similarly, type the client’s contact information below that on the right side of the page. When completed, it should almost look like the beginnings of a formal letter.
Assign each project or invoice a number. It doesn’t matter what tracking system you use to keep track of your freelance project. But each freelancing contract you create needs to bear a different project or invoice number. Either directly above or below your client’s contact information, include your project or invoice number. Simply typing “Invoice #2” or “Project 009” is sufficient, as long as you use this number for no one else. (It’s important to differentiate your freelancing contracts for your own records too.)
Define the project. Once you’ve laid out the project number, give it a simple description. Something like “write and edit 20 500-word articles” is good.
State your rate. Next, state how much you will charge for the project. If it’s by the hour, state your hourly rate with an estimate of how long the project will take. If it’s a flat rate, include that.
Outline the details of the project. This is where you can get more specific about the project. Write out exactly what the client has commissioned you to do for this freelancing contract. Include sections on project details, final completion or due date, how many revisions are allowed within what time period, and when payment is due. You may also want to mention what you charge for changes to the project requiring overtime. Of course, you cannot charge overtime if you underestimated the original project. You must stick to your payment terms outlined in the freelancing contract unless the client drastically altered your project.
Confirm the details. Include a line in your freelancing project that states that by signing the freelancing contract or invoice, he accepts the terms in the contract. It’s important to retain a signed copy of each freelancing project you create, even if it requires getting the client to fax it back to you. You should have two lines at the bottom of the freelancing contract, one for your name and one for your client’s name. Sign it first, send it to them, and then ask for a signed copy back. That way, everyone is in agreement with the terms of the freelancing contract and there will be fewer problems.
Save the contract. You’ll want to save each freelancing contract you create, especially the first one. You can then just use the contract as a template and change any necessary information for the next freelancing contract you create.