Shortcut Keys for PowerPoint 2007

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Below is a complete list of PowerPoint 2007 Shortcuts. Work more efficient with PowerPoint by using these Shortcut keys.

Shortcut Keys for PowerPoint 2007
Shortcut Keys for PowerPoint 2007

f5: Start the presentation from the beginning.

n, enter, page down, arrow right, arrow down, or spacebar: Perform the next animation or advance to the next slide.

p, page up, arrow left, arrow up, or backspace: Perform the previous animation or return to the previous slide.

number+enter: Go to slide number.

b or .: Display a blank black slide, or return to the presentation from a blank black slide.

w or ,: Display a blank white slide, or return to the presentation from a blank white slide.

s: Stop or restart an automatic presentation.

esc or -: End a presentation.

e: Erase on-screen annotations.

h: Go to the next slide, if the next slide is hidden.

t: Set new timings while rehearsing.

o: Use original timings while rehearsing.

m: Use a mouse click to advance while rehearsing.

1+enter: Return to the first slide.

ctrl+p: Redisplay hidden pointer or change the pointer to a pen.

ctrl+a: Redisplay hidden pointer or change the pointer to an arrow.

ctrl+h: Hide the pointer and navigation button immediately.

ctrl+u: Hide the pointer and navigation button in 15 seconds.

shift+f10: Display the shortcut menu.

tab: Go to the first or next hyperlink on a slide.

shift+tab: Go to the last or previous hyperlink on a slide.

‘enter’ while a hyperlink is selected: Perform the “mouse click” behavior of the selected hyperlink.

shift+f5: Start the presentation from the slide you are currently on.

Common shortcuts to PowerPoint 2007:

alt+tab: Switch to the next window.

alt+shift+tab: Switch to the previous window.

ctrl+w or ctrl+f4: Close the active window.

ctrl+f5: Restore the size of the active window after you maximize it.

f6: Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once

shift+f6: Move to a pane from another pane in the program window (counterclockwise direction).

ctrl+f6: When more than one window is open, switch to the next window.

ctrl+shift+f6: Switch to the previous window.

ctrl+f7: When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC.

ctrl+f8: When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC.

ctrl+f9: Minimize a window to an icon (works for only some Microsoft Office programs).

ctrl+f10: Maximize or restore a selected window.

print screen: Copy a picture of the screen to the Clipboard.

alt+print screen: Copy a picture of the selected window to the Clipboard.

Working with Text or Objects:

alt+shift+arrow left: Promote a paragraph.

alt+shift+arrow right: Demote a paragraph.

alt+shift+arrow up: Move selected paragraphs up.

alt+shift+arrow down: Move selected paragraphs down.

alt+shift+1: Show heading level 1.

alt+shift++: Expand text below a heading.

alt+shift+-: Collapse text below a heading.

shift+arrow right: Select one character to the right.

shift+arrow left: Select one character to the left.

ctrl+shift+arrow right: Select to the end of a word.

ctrl+shift+arrow left: Select to the beginning of a word.

shift+arrow up: Select one line up.

shift+arrow down: Select one line down.

esc: Select an object (with text selected inside the object).

tab or shift+tab until the object you want is selected: Select an object (with an object selected).

enter: Select text within an object (with an object selected).

ctrl+a (on the Slides tab): Select all objects.

ctrl+a (in the Slide Sorter view): Select all slides.

ctrl+a (On the Outline tab): Select all text.

backspace: Delete one character to the left.

ctrl+backspace: Delete one word to the left.

delete: Delete one character to the right.

ctrl+delete: Delete one word to the right.

ctrl+x: Cut selected object.

ctrl+c: Copy selected object.

ctrl+v: Paste cut or copied object.

ctrl+z: Undo the last action.

ctrl+y: Redo the last action.

ctrl+shift+c: Copy formatting only.

ctrl+shift+v: Paste formatting only.

ctrl+alt+v: Paste special.

Useful on Text Navigation and Formatting:

ctrl+shift+f: Change the font.

ctrl+shift+p: Change the font size.

ctrl+shift+;: Increase the font size of the selected text.

ctrl+shift+;: Decrease the font size of the selected text.

arrow left: Move one character to the left.

arrow right: Move one character to the right.

arrow up: Move one line up.

arrow down: Move one line down.

ctrl+arrow left: Move one word to the left.

ctrl+arrow right: Move one word to the right.

end: Move to the end of a line.

home: Move to the beginning of a line.

ctrl+arrow up: Move up one paragraph.

ctrl+arrow down: Move down one paragraph.

ctrl+end: Move to the end of a text box.

ctrl+home: Move to the beginning of a text box.

ctrl+enter: In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

shift+f4: Repeat the last Find action.

ctrl+f: Open the Find dialog box.

ctrl+h: Open the Replace dialog box.

shift+f4: Repeat the last Find action.

tab: Move to the next cell in table.

shift+tab: Move to the preceding cell in table.

arrow down: Move to the next row in table.

arrow up: Move to the preceding row in table.

ctrl+tab: Insert a tab in a cell in table.

enter: Start a new paragraph in table.

tab at the end of the last row: Add a new row at the bottom of the table in table.

Changing Fonts and Formatting:

ctrl+shift+f: Open the Font dialog box to change the font.

ctrl+shift+p: Open the Font dialog box to change the font size.

ctrl+shift+;: Increase the font size.

ctrl+shift+;: Decrease the font size.

ctrl+t: Open the Font dialog box to change the formatting of characters.

shift+f3: Change the case of letters between sentence, lowercase, or uppercase.

ctrl+b: Apply bold formatting.

ctrl+u: Apply an underline.

ctrl+i: Apply italic formatting.

ctrl+=: Apply subscript formatting (automatic spacing).

ctrl+shift++: Apply superscript formatting (automatic spacing).

ctrl+spacebar: Remove manual character formatting, such as subscript and superscript.

ctrl+k: Insert a hyperlink.

ctrl+shift+c: Copy formats.

ctrl+shift+v: Paste formats.

ctrl+e: Center a paragraph.

ctrl+j: Justify a paragraph.

ctrl+L: Left align a paragraph.

ctrl+r: Right align a paragraph.

Manage Open and Save As dialog boxes:

alt+1: Go to the previous folder.

alt+2: Up One Level button: Open the folder up one level above the open folder.

alt+3 or delete: Delete button: Delete the selected folder or file.

alt+4: Create New Folder button: Create a new folder.

alt+5: Views button: Switch among available folder views.

alt+L: Tools button: Show the Tools menu.

shift+f10: Display a shortcut menu for a selected item, such as a folder or file.

tab: Move between options or areas in the dialog box.

f4 or alt+i: Open the Look in list.

f5: Refresh the file list.

When Using PowerPoint Task Panes:

f6: Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once

tab, shift+tab: When a task pane is active, select the next or previous option in the task pane, respectively.

ctrl+arrow down: Display the full set of commands on the task pane menu.

arrow down or arrow up: Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

spacebar or enter: Open the selected menu, or perform the action assigned to the selected button.

shift+f10: Open a shortcut menu; open a drop-down menu for the selected gallery item.

home, end: When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

page up, page down: Scroll up or down in the selected gallery list, respectively.

home, end: Move to the top or bottom of the selected gallery list, respectively.

ctrl+spacebar, c: Close a task pane.

alt+h, f, o: Open the Clipboard.

Moving within Tables:

tab: Move to the next cell.

shift+tab: Move to the preceding cell.

arrow down: Move to the next row.

arrow up: Move to the preceding row.

ctrl+tab: Insert a tab in a cell.

enter: Start a new paragraph.

tab at the end of the last row: Add a new row at the bottom of the table.

alt, j, d, a, and then pP: Launch the Selection pane.

Manage Smart Tags:

alt+shift+f10: Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

arrow down: Select the next item on a smart tag menu.

arrow up: Select the previous item on a smart tag menu.

enter: Perform the action for the selected item on a smart tag menu.

esc: Close the smart tag menu or message.

When Work with Dialog Boxes:

tab: Move to the next option or option group.

shift+tab: Move to the previous option or option group.

ctrl+tab: Switch to the next tab in a dialog box.

ctrl+shift+tab: Switch to the previous tab in a dialog box.

alt+arrow down: Open a selected drop-down list.

First letter of an option in a drop-down list: Open the list if it is closed and move to an option in the list.

arrow keys: Move between options in an open drop-down list, or between options in a group of options.

esc: Close a selected drop-down list; cancel a command and close a dialog box.

spacebar: Perform the action assigned to the selected button; select or clear the selected check box.

alt+ the letter underlined in an option: Select an option; select or clear a check box.

enter: Perform the action assigned to a default button in a dialog box.

home: Move to the beginning of the entry.

end: Move to the end of the entry.

arrow left, arrow right: Move one character to the left or right, respectively.

ctrl+arrow left: Move one word to the left.

ctrl+arrow right: Move one word to the right.

shift+arrow left: Select or cancel selection one character to the left.

shift+arrow right: Select or cancel selection one character to the right.

ctrl+shift+arrow left: Select or cancel selection one word to the left.

ctrl+shift+arrow right: Select or cancel selection one word to the right.

shift+home: Select from the cursor to the beginning of the entry.

shift+end: Select from the cursor to the end of the entry.

When Work with the Selection pane:

f6: Cycle the focus through the different panes.

shift+f10: Display the context menu.

arrow up or arrow down: Move the focus to a single item or group.

arrow left: Move the focus from an item in a group to its parent group.

arrow right: Move the focus from a group to the first item in that group.

* (on numeric keypad only): Expand a focused group and all its child groups.

+ (on numeric keypad only): Expand a focused group.

– (on numeric keypad only): Collapse a focused group.

shift+arrow up or shift+arrow down: Move the focus to an item and select it.

spacebar or enter: Select a focused item.

shift+spacebar or shift+enter: Cancel selection of a focused item.

ctrl+shift+f: Move a selected item forward.

ctrl+shift+b: Move a selected item backward.

ctrl+shift+s: Show or hide a focused item.

f2: Rename a focused item.

tab or shift+tab: Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

alt+shift+1: Collapse all groups.

alt+shift+9: Expand all groups.

I tried hard to include every single shortcut available within the PowerPoint in Windows in my list above, but I certainly could have missed one. If I did, please let me know so I can add it.

To know more shortcuts/Howto Ideas, Bookmark This

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